FAQ – mobility for training

1. Application form for the mobility for training within the framework of the Erasmus+ Programme,
2. Mobility agreement for Training,
3. An invitation from the receiving institution.

1. Bank account details,
2. EHIC card copy,
3. Insurance policy information,
4. “Green travel” declaration (if applicable).

The Erasmus+ Programme Commission consists of:

1. The Vice-Rector for Education (President of the Commission),
2. The Dean/appointed Vice-Dean of the relevant Faculty and/or the Principal of the Doctoral School,
3. Institutional or Departmental Coordinator of the Erasmus+ Programme.

“Green travel” means travelling with the use of sustainable, low-emission means of transport, such as bus, train or car-pooling. As a part of the “green travel” top-up, a participant is entitled to additional 50 EUR payment. To receive the top-up, it is necessary to submit a fitting declaration before and after the mobility (Appendix no. 11 and no. 12 to Regulations on the outgoing mobilities).

Apart from the fact that your mobility is organised within the framework of the Erasmus+ Programme, there are some formalities concerning the work trip that has to be completed. Foreign trips are regulated by the Order no. 100/2021 by the Rector of the Medical University of Bialystok of September 22, 2021 concerning foreign trips of MUB’s staff, PhD students and students. Due to this fact, apart from the Erasmus+ Programme documents, it is also necessary to submit (to the International Cooperation Department) the following documents concerning work trips:

1. Foreign trip application (before leave)
2. Foreign trip settlement (after leave).

These documents are available at: https://www.umb.edu.pl/en/dzial_wspolpracy_miedzynarodowej/wyjazdy_zagraniczne

Yes, they can, as long as the MUB will be able to provide funding from the financial capital and there will be enough places available. The approval of the receiving institution and Erasmus+ Programme Commission is also required. Each participant must implement an individual programme described and approved in the Mobility Agreement for Training.

Yes. Mobility for training is available for all employees of the Medical University of Bialystok, divided into two categories: academic teachers and staff.

The scholarship will be paid based on a trilaterally signed Grant Agreement and based on the data provided in the Bank account details.

We ask you to indicate a bank account maintained in EURO, due to the fact that the scholarship is paid in that currency. Indicating an account in Polish Zloty or other currencies may cause discrepancies between the amount of scholarship a student is entitled to and the amount paid after currency conversion.

It is also possible to indicate a multi-currency account, such as REVOLUT.

Example

Type of mobility: mobility for training
Date: 01.01.2023 – 21.01.2023 r.
Number of days: 20
Destination: Berlin, Germany
Means of transport: Plane

Calculation:
20 days – duration of the mobility
160 EUR – daily scholarship rate in case of travelling to Germany (till the 14^th day of the mobility)
112 EUR – the scholarship from the 14^th to the 60^th day of the mobility
275 EUR – lump sum for travel expenses, calculated according to the Distance calculator: https://erasmus-plus.ec.europa.eu/resources-and-tools/distance-calculator

160 EUR x 14 + 112 EUR x 6 + 275 EUR = 3187 EUR

1. Confirmation of Erasmus Staff Mobility for Training,
2. It is necessary to fill an online survey and submit a copy PDF file, generated by the system.
3. “Green travel” declaration – after the return (if applicable)
4. It is also required to submit documents necessary to finalise a work trip to the International Cooperation Department.

No, because an exchange is a part of job duties and it is realised based on Order no. 100/2021 by the Rector of the Medical University of Bialystok of September 22, 2021 concerning foreign trips of MUB’s staff, PhD students and students. Due to this, employees going for a mobility are entitled to a training leave. To be granted a training leave, it is required to submit the necessary documents to the International Cooperation Department representative, who deals with staff’s international travels

Concerning the staff: the start date of the mobility period is the first day of the training at the receiving institution.

According to the regulations on MUB’s staff’s travels abroad, you are entitled to 2 days for travel (1 day for arriving and 1 day for departing) and for accommodation but they will not be counted while calculating the scholarship.

Within 30 days from signing the Grant Agreement, but no later than on the first day of the mobility, the scholarship will be paid. If a participant won’t submit the required documents within the deadline, a later payment will be accepted.

The optimal date for submitting the documents is minimum one month before the planned mobility. It is a sufficient period of time to convene the Erasmus+ Programme Commission, gather the necessary documents, sign the Grant Agreement and receive the scholarship.

In exceptional cases, application with a shorter deadline shall be accepted. However, we kindly ask you to submit the documents sufficiently in advance.

Yes, from the year 2022/2023 the limit of the mobilities within one financial agreement is two mobilities per person.

Yes, however, it is not equivalent to receiving the Erasmus+ Programme Commission's approval for the future exchanges. Each Application form is considered separately.

The basis for applying for this type of mobility is an individual Training Programme, prepared by the employee. The Programme must be accepted by the MUB and by the receiving institution and signed by all three parties (both institutions and the employee). Each day of the mobility must be described in the Training Programme.

The exchanges and travels that can be financed from the Erasmus+ Programme do not include academic conferences and international congresses. There is no possibility of financing such travel from the Erasmus+ Programme capital.

Yes, it is possible to resign from a mobility. In case of resignation, it is required to submit a proper resignation form (Appendix no 14 to Regulations on the outgoing mobilities). If a resignation happens before the scholarship is paid, the participant shall not bear any financial consequences. If a resignation happens during the mobility, the participant may be required to return whole or part of the scholarship. However, if resignations happen frequently, the Commission may not approve of future mobilities.